Time tracking, leave, and tasks in one system with AI
30 days of full features for free — then free time tracking for up to 5 people, or the full version with reports and AI.
Create your free team
Comprehensive company management app
Planopia is a complete company management tool. Time tracking, leave management, work schedules, chats, task boards, and an AI Assistant - everything in one place. Forget Excel sheets and endless emails. Planopia automates processes - faster, clearer, and error-free.
Work time tracking
Calendar, overtime, and work summaries.
Automatic time registration
QR code check-in/out, task tracking, and monthly work time statistics.
Leaves and absences
Requests, approvals, notifications.
Documents
Generate PDF and Excel: work calendars and leave requests always at hand.
Work schedules
Planning and managing work schedules for the entire team.
Chats
Internal communication — team chats and department channels.
Task boards
Project and task management in clear Kanban boards.
Security
Secure login and encrypted connections protect your company.
PWA & mobile
Add to your home screen and use it like an app — including push notifications for important updates.
Dedicated support
Chat and help for your team — whenever you need it.
New in Planopia
AI Assistant — less manual work, more ready-made insights
Planopia’s AI assistant uses your team’s data only within the permissions set in the app. It helps HR and managers with summaries and reports, and employees with leave, hours, and tasks—without hopping between screens. In chat, you can draft a leave request or a time entry, too.
🔥 What the AI Assistant can do
- Ready-made summaries and stats — insights instead of spreadsheet crunching
- Leave and absence planning — tailored to your team and roles
- Team schedule — dedicated AI for monthly auto-fill (shifts, exclusions) via chat; team presets and confirmation before generation
- Reports and export — Excel, PDF, less manual work
- Support for HR and manager decisions — less guesswork, more clarity
- Automatic leave drafts and time-log entries
- Quick employee view — everything in one place
Who is Planopia for?
From just a few to hundreds of employees — Planopia scales with your organization. One app for time tracking, leave, schedules, and reports, with the AI Assistant within your plan limits.
Small teams
Quick tracking, simple requests, a clear calendar. Straightforward roles and permissions — without unnecessary complexity.
Companies & organizations
Central control over work time, approvals, and reports. Integrations and role-based permissions included.
HR & managers
Efficient request handling, email and push notifications, and complete documentation for audits and settlements.
Planopia pricing
Start with a 30-day full-product trial. Then use free time tracking for up to 5 active accounts, or upgrade to paid plans — net prices match the in-app Packages & billing page. USD amounts are indicative (1 USD ≈ 3.69 PLN).
30 days — full product
no card- ✓All features: time tracking, leave, schedules, chat, boards, AI Assistant (trial limits)
- ✓AI Assistant: 10 messages one-off during the trial
- ✓Up to 5 users in the team
- ✓No credit card and no commitment
Free time tracking — after the trial
FreeNo subscription: online time tracking for small teams (after the trial, if you do not buy a paid plan).
- ✓Up to 5 active accounts
- ✓Calendars and time records
Paid plans (subscription)
Core
For companies that need time tracking and leave.
- Time & attendance
- Leave / absences
- Option to expand with add-on modules
For teams up to 100 users.
PRO
Best choice for most companies. Everything in one package.
- All modules
- AI (50 messages / month, team)
- Up to 30 users
Business
More room for your team, higher limits, and support.
- All modules
- AI (300 messages / month, team)
- Up to 100 users
- Priority support
- Extra features and integrations tailored to your business
Individual pricing & approach
When off-the-shelf plans are not enough — tell us in the form; we’ll reply with a proposal.
AI add-ons (optional)
Top up AI Assistant messages on an active paid subscription — same as in the app.
* You can cancel a paid plan at any time. Buttons take you to Packages & billing in the app — complete your purchase after signing in. app.planopia.pl/packages
Video guides
How to use Planopia
Short clips from the app — step by step, on phone and desktop.
Contact & company details
Have questions or want a demo? Send a message, call, or schedule an online meeting.
Michał Lipka
Creator of Planopia • Implementation & Support
Contact form
Schedule an online meeting or leave a message — I'll get back to you shortly.