No more scattered sheets
Time, leave, schedules, and tasks in one place. No digging through files, emails, and chats.
For companies and teams
Time tracking, leave and schedules in one system
A free plan with no time limit for teams of up to 5. Start with 30 days of the full version — leave and schedules included.
No card, no time limitReady in 2 minutes
Why not spreadsheets?
Spreadsheets do not manage the process. Planopia does.
Spreadsheets are free until someone has to collect files, rewrite leave requests, and prepare reports.
Leave without approval chasing
Requests, approvals, change history, and notifications stay inside the app.
What you get in Planopia
Everything around your team's working time
Planopia organizes what happens around working time: hours, leave, and schedules. In the same place you get tasks, chat, and the AI Assistant, so everything stays in one place and up to date — and you export reports to PDF or Excel whenever you need them.
The badge shows which plan includes the feature:FreeCore+ moduleEvery plan
Click a badge with an arrow — the pricing calculator will select that feature and work out the price.
Time tracking
Calendar, overtime, activities and productivityFreeTimesheet printouts
Each person’s month in PDF and ExcelFreeTeam overview
Who is working today, who is on leave, what needs your decisionTeam reports
Hours, overtime, leave, activities and productivity for the whole team (PDF, Excel)AI assistant
Ask about your team’s data — get an answer and a report. No limitNotifications
Push and email about leave — and with modules, about schedules, tasks and chatTimer and QR
Work timer, a QR code at every workplace, a code on a tablet, location at scanTasks and chat
Task boards and team chatsPhone app
An icon on your home screen, no app store neededEvery planSecurity
Encrypted connections, roles and permissionsEvery planSupport
Help via chat, priority support on BusinessEvery plan
One app, many possibilities
Who is Planopia for?
From just a few to hundreds of employees — Planopia scales with your organization. One app for time tracking, leave, schedules, and reports, with the AI Assistant and no message limit on every paid plan.
Small teams (1-15 people)
Replace spreadsheets with one simple app for time tracking, leave, and schedules.
Growing companies (15-100+ people)
Organize HR processes, reporting, and team management in one system.
HR & team leads
Less manual work, more automation, reports, and control over the team.
Pricing
Work out the price for your team
Start with 30 days of the full app for free, no card needed. Then pick a plan — or stay on the free plan if you have up to 5 people.
Always included
- Time tracking
- Timesheet printouts
- Phone app
Recommended for you
Core up to 15 people
$32.25net / month
Everything your team needs day to day.
Included: time tracking, leave, team overview and reports, notifications, AI assistant with no limit.
Create your team — 30 days freeAlready have an account? Choose this plan in the appEvery feature: PRO up to 15 people — $51.22 net / month.
Trial: the full app for 30 days, up to 5 people, no card. You choose a plan later in the app.
All plans at a glance
- Free$0Up to 5 people: time tracking and timesheet printouts.
- Corefrom $18.70Time tracking, leave, team overview and reports, notifications, AI assistant.For 8 people: $32.25 net / month
Prices for other team sizes
- up to 5 people$18.70
- up to 15 people$32.25
- up to 30 people$53.93
- up to 50 people$72.90
- up to 100 people$94.58
- PROfrom $51.22Everything included, also timer and QR, work schedules, tasks and chat.For 8 people: $51.22 net / month
Prices for other team sizes
- up to 15 people$51.22
- up to 30 people$64.77
- up to 50 people$89.16
- Business$129.81Everything included, plus priority support.up to 100 people
Core modules: Timer and QR + $10.57 · Schedules + $15.99 · Tasks and chat + $15.99 (net / month)
Compare all plans
| Feature | Free | Core | PRO | Business |
|---|---|---|---|---|
| Time tracking | ✓ | ✓ | ✓ | ✓ |
| Timesheet printouts | ✓ | ✓ | ✓ | ✓ |
| Leave | — | ✓ | ✓ | ✓ |
| Team overview | — | ✓ | ✓ | ✓ |
| Team reports | — | ✓ | ✓ | ✓ |
| AI assistant | — | ✓ | ✓ | ✓ |
| Notifications | — | ✓ | ✓ | ✓ |
| Timer and QR | — | + $10.57 | ✓ | ✓ |
| Work schedules | — | + $15.99 | ✓ | ✓ |
| Tasks and chat | — | + $15.99 | ✓ | ✓ |
| Phone app | ✓ | ✓ | ✓ | ✓ |
| Security | ✓ | ✓ | ✓ | ✓ |
| Support | ✓ | ✓ | ✓ | ✓ |
| Team size | up to 5 | up to 100 | up to 50 | up to 100 |
| Net price / month | $0 | from $18.70 | from $51.22 | $129.81 |
Net prices, billed in PLN — USD amounts are approximate (1 USD ≈ 3.69 PLN). Pay by card, BLIK or bank transfer. Yearly: you pay for 10 months instead of 12. You can cancel a plan at any time.
Over 100 people, or need something tailored? Contact us
Let's talk
Contact & company details
Have questions or want a demo? Send a message, call, or schedule an online meeting.
Michał Lipka
Creator of Planopia • Implementation & Support
Company details
ML Devworks Michał LipkaRynek Główny 34 lok. 1531-010 KrakówPolandTax ID (NIP): 6762707876REGON: 543372505Contact form
Schedule an online meeting or leave a message — I'll get back to you shortly.
Have questions?
Frequently asked questions
Is Planopia free?
Yes. Every team starts with a 30-day full-product trial — all modules, no credit card required, including the AI Assistant with no message limit. After the trial you can stay on the free plan (up to 5 active accounts) with time tracking and timesheet printouts, or choose a paid plan: Core with leave, team reports and the AI Assistant from 69 PLN net per month. Add schedules, timer and QR, or tasks and chat as modules — or get everything in a PRO or Business package.
Do I need a credit card to start?
No. You can create your account and test everything without a card — just an email address, and your team is ready in a few minutes.
What does Planopia include?
In one place you get work time tracking, leave and absences, work schedules, task boards, and team chats, and you can export data to PDF and Excel reports. Every paid plan also includes the AI Assistant with no message limit.
Who is Planopia for?
For small and medium companies — from a few to a few hundred employees. You can add people with or without app access, and a manager or HR can keep timesheets and schedules on their behalf.
Does Planopia work on a phone?
Yes. It is a PWA — add it to your home screen and use it like a native app, with push notifications for important updates.
Can I export data to PDF or Excel?
Yes. You can generate time tracking, leave, and schedule reports in PDF and Excel — ready to share with accounting or the company owner. On the free plan you print each person’s timesheet; whole-team reports come with the Core plan.
Is my data secure?
Yes. We use secure login, encrypted connections, and user roles that limit who can access data. Data is not sent to an external AI model automatically — the AI Assistant only runs when you choose to use it. Then only your question and selected, aggregated account summaries needed for the answer are shared (within your permissions). If you do not use AI, no data is sent to the model. AI Assistant chat history is stored locally in your browser on your device — we do not save the full conversation in our database.